Board Meeting Minutes- Winter 2023
Date: 9th Nov 2023
Time: 6:00-7:30 pm
Facilitator: Dennis Scott
Board members
Dennis Scott, President | Mike McMillen, Vice President | Scott Rodgers, 3D Range Manager | Jake Thompson, Facility Coordinator | Mirinda McMillen, Secretary | Steve Pierich, Member -At-Large |Zack Dietrich, Treasurer | Dan Thoreson, Range Coordinator | Anna Holland, Tournament Director |
Attendance: Steve P, Steve M, Scotty, Scott, Dan, Zach, Denis, Adam, Chad, Anna, Ernest
Discussion
President: Start working on setting up for the membership meeting in March—special thanks to Steve M and Adam for getting the work parties together. Look at labeling all the buildings below.
Treasury: 79k in Gross income for the year. We need to look at building the budget for 2024 and have a better invoice system for the 2024 year. Have the budget ready for the January meeting.
Vice President: Facility Admission is up, with just under 700 members. We need to make sure to check if anyone is up for election.
Old Business:
• Western Hunt Fest- Dates June 1,2- still waiting for final approval from base.
• Procedures Policies update Safety/Coordinator: Incorporate duties/description in the by-laws/constitution.
o Scotty is working w/base to coordinate changes to By-Laws/Constitution: decided to review and be ready in Jan to make any changes.
• Kiosks design: Scotty has a cadet that has a design. Proposed and approved $1500.
Facility Coordinator: Mower blades
Range Coordinator:
• Range 2 lead
• Request to build long-range berm higher.
• Erosion stone
• More backstops are needed.
• Olympic range maintenance needs to be done.
3D Range Coordinator:
• West Range/Glaser Steel/etc.
• West Range down for the winter.
• 35 shooting lane on East course 37 target
• Getting ready to take down the TAC course.
• The 3D target order is a few weeks out from delivery.
• 20-25% increase in target prices.
• The 5-foot standing bear target is missing.
Tournament Committee:
• 2024 3D Triple Crown dates: April 20, May 18, and June 22, with ASA May 19
• Western Hunt June 1, 2
Member at Large:
Safety/Security Coordinator:
• Signs/Inspection/Platform gate/First Aid Kits
• Spot checks on passes are doing great. EVERYONE’S Responsibility
• Static range structure working estimate: 3 Modular sets with solar lighting and benches- Official proposal in the works.
Website Coordinator:
• Previous website meeting updates/ Meeting with Kristen on Jan 11th to review the website and get registration open for Triple Crown.
Work Party Coordinator: Look at getting monthly work parties started.
Upcoming Events: March Membership Meeting
New Business:
Secretary: Not present
• Questions/Clarifications on meeting discussions
Projected Meetings:
• Next Board Meeting: December 25th @ 6:00 p.m. meeting during dinner
• 3rd Thursday each month for Board meetings unless conflicts with Board.
September, October, November, December 2023