Board Meeting For September, October, November, December
Date: 9th Nov 2023
Time: 6:00-7:30 pm
Facilitator: Dennis Scott

Board members
Dennis Scott, President | Mike McMillen, Vice President | Scott Rodgers, 3D Range Manager | Jake Thompson, Facility Coordinator | Mirinda McMillen, Secretary | Steve Pierich, Member -At-Large |Zack Dietrich, Treasurer | Dan Thoreson, Range Coordinator | Anna Holland, Tournament Director |
Attendance: Steve P, Steve M, Scotty, Scott, Dan, Zach, Denis, Adam, Chad, Anna, Ernest
Discussion
President: Start working on setting up for the membership meeting in March—special thanks to Steve M and Adam for getting the work parties together. Look at labeling all the buildings below.
Treasury: 79k in Gross income for the year. We need to look at building the budget for 2024 and have a better invoice system for the 2024 year. Have the budget ready for the January meeting.
Vice President: Facility Admission is up, with just under 700 members. We need to make sure to check if anyone is up for election.
Old Business:
• Western Hunt Fest- Dates June 1,2- still waiting for final approval from base.
• Procedures Policies update Safety/Coordinator: Incorporate duties/description in the by-laws/constitution.
o Scotty is working w/base to coordinate changes to By-Laws/Constitution: decided to review and be ready in Jan to make any changes.
• Kiosks design: Scotty has a cadet that has a design. Proposed and approved $1500.

Facility Coordinator: Mower blades
Range Coordinator:
• Range 2 lead
• Request to build long-range berm higher.
• Erosion stone
• More backstops are needed.
• Olympic range maintenance needs to be done.
3D Range Coordinator:
• West Range/Glaser Steel/etc.
• West Range down for the winter.
• 35 shooting lane on East course 37 target
• Getting ready to take down the TAC course.
• The 3D target order is a few weeks out from delivery.
• 20-25% increase in target prices.
• The 5-foot standing bear target is missing.
Tournament Committee:
• 2024 3D Triple Crown dates: April 20, May 18, and June 22, with ASA May 19
• Western Hunt June 1, 2
Member at Large:
Safety/Security Coordinator:
• Signs/Inspection/Platform gate/First Aid Kits
• Spot checks on passes are doing great. EVERYONE’S Responsibility
• Static range structure working estimate: 3 Modular sets with solar lighting and benches- Official proposal in the works.

Website Coordinator:
• Previous website meeting updates/ Meeting with Kristen on Jan 11th to review the website and get registration open for Triple Crown.
Work Party Coordinator: Look at getting monthly work parties started.
Upcoming Events: March Membership Meeting
New Business:
Secretary: Not present
• Questions/Clarifications on meeting discussions
Projected Meetings:
• Next Board Meeting: December 25th @ 6:00 p.m. meeting during dinner
• 3rd Thursday each month for Board meetings unless conflicts with Board.

September, October, November, December 2023

Board Meeting Minutes 2/16/2023

Date: 16 Feb 2023

Time: 6:00pm- 7:30pm (On Zoom due to weather)

Facilitator: Dennis Scott 

Board members

Dennis Scott, President | Mike McMillen, Vice President | Scott Rodgers, 3D Range Manager | Jake Thompson, Facility Coordinator | Mirinda McMillen, Secretary | Steve Pierich, Member -At-Large |Zack Dietrich, Treasurer | Dan Thoreson, Range Coordinator | Anna Holland, Tournament Director |

 

Attendance 

Dennis Scott, Mike McMillen, Mirinda McMillen, Scott Rodgers, Jake Thompson, Steve Pierich, Dan Thorson, Anna Holland, Dennis Ferrell, Chad Hessal, Kyle Hendrick 

 

Discussion 

 

Old Business:

• Constitution-By-Laws/FSS Annual reports: waiting for Base response & Zack/Scotty working on report.
• Flu Flu machine- Should be ready late February. 
• Porta Potties were cleaned. 

• Level 2 Training/Lessons: Last session will be on March 19th. 

 

Vice President:

• Apparel:  T-shirts/Hats/Mugs/Stickers – Working on getting the link on the website so people can order apparel directly from the site themselves. 

 

Facility Coordinator:

• Scotty – The Polaris UTV and Kubota needs maintenance – we will be looking at how long the maintenance will take for each one of them and see if we are able to get them in together with a quick turnaround or if we will have to schedule each at different times to make sure one is always at the range. We will also make sure that they look at the gear that sticks to see about a fix. 

• Looking at sanding the handrail and tree stand perch, getting the blueprint and quote for static overhang. 

 

3D Range Coordinator:  3D Ranges Updates- Tom got an email back and it is looking like no targets until June.  Facility signs for tournament are in progress of being made.  

 

Tournament Committee:  

• Spring League- At this time Board has decided to not to move forward with a spring league due to future tournaments. We are looking at possible summer league. 

• Traditional tournament- TBD 
• Triple Crown- Online registration in the test phase and should be up soon and available to start registering. Flyer will be out soon with all details. 
• July-RMAA- More details to come. 
• Aug kid tournament- TBD 

 

Website Coordinator:  

• Kristen, our website coordinator has been working very hard at putting together the website and she has started adding to each area on the site. She has also been working with Kyle to get the registration for the Triple Crown onto the site.  Kyle will also be talking to her about the calendar on the site and making sure upcoming dates are posted. 

 

New Business 

• MOA Group Range Usage: There has been some increased interest from non-members about using the range. The Board would like to make sure all our members are first and foremost taken care of, but with that being said one of the groups that is interested is a D20 school group and it is also very important to give our youth an opportunity to be educated about archery. So as a board we are going to be having a meeting to decide what this will all look like and how to also take care of our members. We have agreed as a board to let CYO and D20 to use the range, dates to come. 
• Groups: NON-Profit vs Profit Organizations such as CYO, Church, Scouts, JOAD, Schools, Organizations

 

• Membership meeting: Apr 15 Saturday- This is our yearly Membership meeting that hopefully a lot of members will be able to attend, we will provide food and talk about the range. 
• Volunteers- As the weather get warmer, we will be looking at getting some work parties together to complete work that is needed around the range. 

 

Secretary: 

• Board Meetings vs Newsletter- Each month after the Board Meeting the meeting minutes will be sent out to all members within a week of the meeting. The meeting minutes will contain all the information talked about during the meeting. Then starting in March at the beginning of each month a newsletter will also go out to all members as well as being posted on the website. The newsletter will be more of just the highlights from the meeting as well as important information and upcoming events.  

 

Additional Comments:

• As we continue to grow and see new people on the range we will be doing more random checks for membership cards as well as day passes. Please make sure to always have your membership card or your day pass available and ready to be shown if asked. 

• Questions from member- If I got hurt on the range and needed help who do I call? The answers is to call 911 and then be sure to let the know that you are on the Air Force Academy Archery Range. 

 

Projected Meetings: 

• Next Board Meeting:  Mar 16 @ 6pm-7pm @ Clubhouse 
• 3rd Thursday each month for Board meetings unless conflicts with Board

Board Meeting Minutes 7/28/2022

Attendance: Scotty, Mike, Dan, Scott, Zack, Steve and Anna

Treasurer:

3D targets Update: placing inserts, new targets for Triple Crown and ranges.  Home Depot gift card for Dan to utilize on the field ranges. (pasting targets, ect.)

Look into getting a club account with Maple Leaf

Pres:

Scotty looking for input to a projected budget

Looking for project ideas – Want to implement a 1-3 year plan

Insurance is paid

Discussed positions up for elections in 2023

Discussed 4g signal booster for club to ensure our phones have better service as this will allow hot spots to utilize our lab tops.

Discussed opening gate to allow members closer to the 3D ranges.  Security cameras and road closure for the access to the sheds were discussed.

VP:

Summer League: Mike to send Scotty updates. Projected dates 14Aug to 10Sep

Mike working to configure club apparel and link to new site

Facility Coordinator:

Jake working scout projects

Need input on new signs. 1 sign we need is a dogs on leash sign

Kabota needs an oil change

Ranger has a leaking tire

Range Coordinator:

Field Archery range in good shape – All target butts are new

Need more sand bags on broad head range

Website:

Look to see if WordPress can store docs

Check and see the status of the website with Kristen

Tournament:

Discussed divisions for Trads and combining male/female to include separating bare bow and trad bow

Trophies and buckles